In today’s parking and mobility landscape, data is at the heart of everything. From understanding occupancy trends and improving customer experiences to optimizing operations and planning for the future, your data is one of your most valuable assets.
But increasingly, organizations are discovering that accessing their own information isn’t always as straightforward—or as cost-free—as they expected. Some technology providers are adding fees or restrictions when you need to export or integrate your data, creating unexpected hurdles that can limit flexibility and innovation.
Why This Matters
Data access isn’t just about convenience – it’s about making informed decisions and keeping your operations agile. Without open access, you may find it harder to:
- Integrate with new platforms or reporting tools
- Analyze performance trends independently
- Share meaningful insights with stakeholders
- Plan proactively for future needs
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In other words, limited access can limit your potential.
Build Protection Into Your RFPs and Contracts
The best time to address this issue is during the procurement process. When issuing an RFP or negotiating a contract, include clear language that ensures:
- Data Ownership and Portability: Your organization retains ownership and can use or move its data as needed.
- No Additional Fees: There are no charges for exporting or integrating your data, now or in the future.
- Full Access: You have complete, real-time access to all operational and historical data.
This proactive step ensures your organization maintains the flexibility to adapt, innovate, and evolve—without unnecessary cost or complication.
A Collaborative Approach
Most technology partners truly want to support your success, and setting these expectations up front helps create stronger, more transparent relationships. By making data access part of the conversation early, you avoid misunderstandings later and set the stage for a partnership built on trust and shared goals.
Moving Forward
Your data is your intellectual property. Protecting access to it is essential for long-term success. If you’re not sure how to address this in your next RFP or contract, or if you’re running into challenges with your current setup, the In-Parking team is here to help. Together, we can make sure your data remains a tool for progress—not a barrier to it.
